{"id":13438,"date":"2012-08-28T15:01:48","date_gmt":"2012-08-28T19:01:48","guid":{"rendered":"https:\/\/www.glensfalls.com\/glensfallsbusinessjournal\/2012\/08\/business-report-r-gallup-10-12.html"},"modified":"2017-11-08T11:13:29","modified_gmt":"2017-11-08T16:13:29","slug":"business-report-r-gallup-10-12","status":"publish","type":"post","link":"https:\/\/www.glensfalls.com\/glensfallsbusinessjournal\/2012\/08\/business-report-r-gallup-10-12\/","title":{"rendered":"Business Report: How Can A Managed Print Solution Help Your Business?"},"content":{"rendered":"
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Rick Gallup, Document Solutions of the North Country<\/em><\/p>\n

By Rick Gallup<\/p>\n

What are some of the most expensive items you use every day in support of your business? Bottled water or coffee for your office? What about gas and oil?
\nWhile these items are not cheap, the cost to your organization is relatively low compared to printer ink. At over $30 per ounce, printer ink is one of the most expensive liquids on the planet. Do you have a strategy to manage such a valuable resource?<\/p>\n

Industry analysts estimate that choosing the right managed print Solution can reduce print cost by up to 30 percent. At the same time, a managed print Solution will free up valuable time for your staff. There is no need to manage multiple vendors, purchase orders and printer supplies inventory. By allowing your service provider to handle printer problems, you are able to focus running your business.<\/p>\n

In a typical “unmanaged” environment, a printer is selected by examining the specifications, the price, and that is about it. The cost of operation is usually unknown. It is very possible that saving just a small amount of money on the purchase price of the printer, will cost several times that amount in supplies over the life of the device. When purchasing a car, there is a big sticker in the window that tells you the gas mileage. If only we had the same information when purchasing printers for the office.<\/p>\n

“Our goal is to eliminate all desktop printers, and send all prints to the large multifunction unit down the hall. We are planning on going paperless soon anyway.”<\/p>\n

While this statement may work for some organizations, it is not always realistic. The convenience of being able to print something on a piece of paper without making a trip across the office is still an important part of office productivity. A combination of multifunction copiers and desktop printers, that are strategically placed, is usually the best option. This will help you maximize productivity, and minimized print costs. A good managed print solution will accomplish this.<\/p>\n

How does this work?<\/p>\n

A good managed print solution uses a combination of software, services and proven best practices. Using software to monitor the printers, the service provider can automatically send supplies to the customer before they run out. This eliminates the need to stock up, or pay overnight shipping charges, when the printer is goes down, and there is no toner in stock.<\/p>\n

Usually a managed print solution includes break\/fix service. If you don’t have someone in the office experienced in printer repair, there are three options when you have a problem. You can change the cartridge (before the machine calls for one) and hope the problem goes away. You can pay someone else to come in and fix the printer. Or, you can throw it away and buy a new one. Now what do you do with the cartridges that have become obsolete? You can see the benefit of a solution that includes repair service. How much does this cost?<\/p>\n

This is the best news yet. Often times the solution can be implemented at no cost to you. An assessment will help determine the cost and efficiency of each printer in the office. Usually there is no need to replace printers, simply examine volumes and cost. Some printer relocation may be recommended to make sure the printers with the lowest cost of operation, are in areas that generate the most volume. If you would like to update some of the devices, you have data that will help you make an informed decision.<\/p>\n

“Our company has a sustainability objective.”<\/p>\n

A managed print solution can help you achieve this goal. A successful office assessment will uncover opportunities to reduce the number of devices and reduce the number of pages printed. By doing this, you are using less paper, less electricity and sending less waste to the landfill.<\/p>\n

In summary, a managed print solution can help your organization in a number of ways. There are financial, environmental and productivity benefits. Very often these are achieved with little or no up-front costs.<\/p>\n

For more information, contact Rick Gallup, Document Solutions of the North Country at 792-9101 x302.<\/p>\n","protected":false},"excerpt":{"rendered":"

Rick Gallup, Document Solutions of the North CountryBy Rick Gallup What are some of the most expensive items you use every day in support of your business? Bottled water or coffee for your office? 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